The Grad Reappointment system opens May 28, 2026. The application will close on August 14, 2026. Because registration information is included in the reappointment system, any employee with access to the reappointment system needs to complete FERPA training.

Departments should complete as many appointments/reappointments/terminations as possible by July 1 in order for students’ Ubills and accounting information to be correct. The Graduate College will charge a departmental GEF (050) tuition supplement account based on appointment/MFK information in the system. The first Ubill for fall is August 1.

As you complete each student’s reappointment, use the “SAVE AND FINALIZE” option. When entering a new graduate employee in the HR appointment form, you will need to use an existing position number or create a new one in the Position Management System. HR Reports/Position Management Reports can help you identify available existing position numbers. If there are any reappointments that cannot be completed by July 1, use the comment field to indicate why that student’s appointment could not yet be made (e.g., needs to complete ESPA Exam on 8/XX/26 before assignment can be made).

Termination of records cannot be processed in the reappointment system; terminations are completed in Employee Self Service > HR Transaction System. Further guidance on Graduate Appointments can be found on the CLAS Policies and Procedures webpage.

If you have questions on how to use the Grad Reappointment system, please contact Sandy Mast.