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Procedure

  • Under University policy, each faculty member undergoes a review by their faculty peers every five years subsequent to the most recent tenure or promotion review. These peer reviews are, in the main, formative and developmental and should facilitate and encourage professional vitality.
  • The review is conducted using the unit’s standards for tenured faculty review, as approved by the college and the Provost.
  • The review is conducted in the spring semester.
  • In early spring, the peer review committee transmits the review to the DEO, using the college’s summary assessment review form for tenured faculty.
  • Within three working days, the DEO transmits the summary assessment to the faculty member under review.
  • Within five working days of receiving the summary assessment, the DEO discusses the summary assessment with the faculty member.
  • Within five working days of discussing the summary assessment with the DEO, the faculty member may respond in a letter to the DEO.
  • The DEO writes a DEO assessment addressed to the Area Associate Dean and transmits the letter to the faculty member. The letter must:
    • Refer to the report to assess whether the faculty member has met departmental standards in all reviewed areas.
    • Provide recommendations to the faculty to mentor future success in areas reviewed. In the event the assessment report indicates performance has fallen below unit standards in any area, the DEO must summarize recommended actions.
  • Within five working days of receiving the DEO's assessment, the faculty member may respond in a letter to the DEO.
  • By the deadline, the DEO submits the review materials to the college via Workflow.

Departments may establish additional requirements for faculty reviews, provided such requirements do not conflict with any university or collegiate policy.

Review period

Typically the 5-year period since last five-year peer review or promotion review

Classroom observation required?

Yes

Reviewer(s)

Committee of at least two tenured faculty members in CLAS at or above the rank of the individual under review, at least one of whom is at the rank of professor. The committee may include all departmental faculty at or above rank. The DEO and collegiate or university administrators may not serve as members of the review committee. 

Form

Summary assessment form

Responsibilities of faculty member under review

  • Submit updated CV (in CLAS Standard CV format), SPOT teaching evaluations, other evidence of the quality of teaching and student mentoring, and other relevant materials from the review period to department prior to review

  • Provide additional materials if requested from the review committee
  • Participate in classroom observation
  • Read and respond, if applicable, to review 

  • Read and respond, if applicable, to DEO letter

  • Acknowledge review in Workflow

Responsibilities of the reviewer(s)

Using the required CLAS summary assessment form (linked above), conduct assessment of faculty member utilizing:  

  • Updated CV 
  • Student evaluations of teaching (SPOT evaluations) from review period 
  • Observation and report on at least one class session
  • Evidence of the quality of teaching and student mentoring and other relevant materials from the review period provided by faculty member
  • Faculty member’s most recent five-year peer review and annual tenured faculty reviews since the most recent five-year peer review

The DEO and/or the review committee may request additional materials from the candidate and these materials must be listed in the college’s summary assessment form.

Responsibilities of the DEO

  • Inform the faculty member under review of the timeline of the review and the materials they must submit
  • Form review committee
  • Oversee faculty review process and ensure review results in substantive assessment and recommendations
  • Write DEO assessment letter and provide copy to faculty member
  • Ensure department meets the deadline for review submission

Joint appointments handling (if applicable)

  • Faculty member’s MOU should define review procedures

  • In the absence of an MOU:

    • For faculty member holding joint appointments, the primary and secondary units should collaborate to produce a single review. The DEO assessment may either be a single report written by the primary DEO including feedback from the secondary DEO, or both DEOs may write individual assessments.

    • For reviews of faculty jointly appointed in another college, the two units should collaborate in a joint review that assess the faculty member’s entire contribution to the University’s mission. The review report(s) should be forwarded to the Deans of both colleges. 

Materials required to be submitted to the Dean’s Office

Submit all materials in FRAP as PDFs.
  • Updated CV
  • Summary assessment review form, including classroom observation
  • The response (if any) of the faculty member to the review
  • The DEO's assessment letter
  • The response (if any) of the faculty member to the DEO assessment

Deadline

Submission deadlines are posted on the Faculty Review Schedule

Key contact

If you have questions, please contact Rachel Spengler.