University-level Procedures

Promotion Record Submitted to the Provost

The Provost shall participate in the promotion decision-making process as follows:

1. The Promotion Record available to the Provost will consist of the Promotion Record available to the Dean, the Dean’s letter, and the candidate’s letter of response (if any) following receipt of the recorded vote (and summary report, if any) of the Collegiate Committee on Faculty Promotion and Tenure and/or the recommendation of the Dean. Although the appendices to the Promotion Record (consisting of student teaching evaluations and publications) are part of the Promotion Record, they normally will not be moved physically to the Provost’s custody unless the Provost requests them.
2. When any materials that were not available at the time of the departmental or collegiate action are forwarded to the Provost, the Provost will make a determination whether it is likely that the new material would have altered substantially the evaluation of the candidate’s record. If, in the Provost’s judgment, a substantial change in the departmental or collegiate evaluation is likely, the Provost will return the case to the department or college for any appropriate supplementary action, so that the Provost will be able to act in the light of an accurate indication of departmental and collegiate judgment.
3. On the basis of the Promotion Record available to the Provost, the Provost will make a decision that promotion should be granted or denied, and will recommend that the Board of Regents grant promotion to those candidates determined to be deserving.
4. In making the promotion decision, the Provost may, at the Provost’s discretion, consult with others, including but not limited to the associate provosts and the collegiate deans.

The Provost's Recommendation to the Regents

1. The Provost will inform the Dean in writing of the Provost’s recommendation to the Board of Regents.
2. The Dean will inform the candidate in writing of the Provost’s recommendation to the Board of Regents and, in the case of a recommendation against promotion will inform the candidate of the availability of the official Faculty Dispute Procedures in the University Operations Manual, section III-29, subsections 1-5, and will enclose a copy via certified mail.
3. The collegiate Dean will inform the Departmental Executive Officer of the Provost’s recommendation, and the DEO in turn will inform the members of the DCG.