The term "promotion" refers to both promotion and tenure, except where these Procedures clearly distinguish between them.

The term "scholarship" refers to creative work as well as traditional research and publication (see section I.B.(3)(d) of these Procedures).

A “candidate” is any faculty member for whom it is the year of required tenure review or any faculty member who has indicated his or her interest in being reviewed for tenure and/or promotion in a written request sent to the DEO by April 1 of the calendar year in which the review is to take place.

The “dossier” is the set of primary materials assembled by the candidate as described in section I.B.(3). The dossier contains appendices all or part of which may be transmitted with the dossier to successive participants in the process as described in section I.B.(4).

The “Promotion Record” is the dossier plus all of the materials that are added to it and transmitted to successive participants in the evaluation process.

The “Departmental Consulting Group” (DCG) consists of all tenured members of the candidate’s department at higher academic ranks (and, for tenure decisions, tenured faculty members of the same rank), excluding the collegiate Dean, the Provost and other Provost-level faculty administrators, faculty with unsalaried joint appointments (0%) in the department, faculty with collegiate or provostial appointments of 50% or greater, and any faculty member with a disqualifying conflict of interest. If there are fewer than four faculty members in a department who are qualified to serve on the DCG, the Department must identify, in accordance with the College’s written policy governing promotion decision-making, qualified University of Iowa faculty members from outside the department to serve on the DCG (for a minimum of four faculty members in total).

The “Collegiate Consulting Group” (CCG) consists of faculty selected according to each college’s written Procedures governing promotion decision making. These Procedures establish guidelines for the membership of the Group and how it will function within the boundaries of these Procedures in section II.B. In the College of Liberal Arts and Sciences, this group is called the Collegiate Committee on Faculty Promotion and Tenure, and is appointed by the Dean pursuant to section X.2 of the CLAS Manual of Procedure.

The term "Departmental Executive Officer" or “DEO” throughout these Procedures refers to the person or entity who has been expressly designated by the College to perform one or more of the functions assigned by these Procedures to the DEO.

“Participate” means to have input into a promotion decision, including but not limited to such activities as preparing a written report or review of the candidate’s work, participating in a formal discussion of the candidate’s qualifications, voting on a recommendation for or against promotion, or providing consultation except as provided for elsewhere in these procedures.