1. By May 1: The instructional faculty member seeking promotion formally requests a review, in a letter to the DEO.
2. By May 15: The DEO forwards to the Dean’s Office the names and CVs of any instructional faculty members seeking promotion review in the next academic year.
3. By May 15: The DEO informs the candidates of the materials to be submitted for the promotion dossier and the deadline for submission.
4. By September 1: The candidate submits promotion dossier to the DEO.
5. By first working day in November: The Departmental Promotion Committee submits to the DEO its report evaluating the candidate’s teaching and service utilizing the CLAS Promotion Committee report template.
   1. Within five working days of the submission of the report, the DEO places the report in the Promotion Record and transmits a copy to the candidate.
   2. Within five working days of the DEO’s transmittal of the report to the candidate, the candidate may write to correct factual errors in the committee’s report.
6. In November: The Departmental Consulting Group (DCG) accesses the Promotion Record, meets to discuss the Record and votes on the decision, and prepares the summary report of the discussion and vote. The report utilizes the CLAS DCG report template (to Associate Professor of Instruction, to Professor of Instruction). The candidate receives a copy of the meeting summary and has five working days to respond to factual errors in the DCG meeting summary.
   • The DCG for a candidate for promotion to Associate Professor of Instruction/Practice will consist of:
     • all tenured faculty,
     • all tenure-track associate and full professors,
     • all clinical associate and full professors, and
     • all associate and full professors of instruction/practice.
   • The DCG for a candidate for promotion to Professor of Instruction/Practice will consist of:
     • all tenured/tenure-track full professors,
     • all clinical full professors, and
     • all full professors of instruction/practice.
7. In early December (exact dates listed here): The DEO submits the Promotion Record to the Dean’s Office with the record of the DCG discussion and vote, and with the DEO’s letter of recommendation utilizing the CLAS DEO Letter template. If the DEO’s recommendation is negative, the candidate receives a copy of the DEO letter. The candidate then has three working days to request from the Dean redacted documents from the Promotion Record and, within five working days of receiving the materials, may submit a written response and additional information to the Dean.
8. In mid to late-January: The Collegiate Consulting Group (CCG) reviews departmental recommendations pursuant to the promotion of instructional faculty. If the CCG’s recommendation is negative, the candidate receives a summary report of the CCG’s discussion. The candidate has three working days to request redacted documents from the Promotion Record and, within five working days after receiving redacted materials, may submit a written response before the dean’s recommendation is submitted to the provost.
9. In early to mid-February: The dean submits the Promotion Record to the provost, including the vote and recommendation of the CCG and the Dean’s letter of recommendation for or against promotion. If the Dean’s recommendation is against promotion, the dean will provide the candidate with a copy of the dean’s letter to the provost at the same time the record is submitted to the provost. The candidate then has three working days to request redacted documents from the Promotion Record. The candidate will be allowed five working days after receiving redacted materials to submit a written response to the Provost. If the candidate submits a letter of response to the Provost for inclusion in the Promotion Record, the candidate shall also give the Dean a copy of the response.
10. In March: The Provost notifies the Dean of decisions, pending approval by the Board of Regents, State of Iowa. The Dean notifies candidates and DEOs. If the Provost’s decision is negative, the candidate is informed of appeal procedures.

Promotion to Associate and Full Professor of Instruction

Associate Professor of Instruction

1. Terminal degree or other educational qualifications appropriate to the position.
2. Over a typical span of five years at the college’s rank of Assistant Professor of Instruction, an established record of:
    a) effectiveness in teaching; and
    b) effectiveness in service to the department.

Professor of Instruction

1. Terminal degree or other educational qualifications appropriate to the position.
2. Over a typical span of five years at the college’s rank of Associate Professor of Instruction, a sustained record of:
    a) effectiveness in teaching;
    b) contributions to the teaching mission such as curriculum redesign or development, mentorship of other faculty, or other leadership; and
    c) effectiveness in service to the department as well as the college, institution, profession, or community.

Promotion to Associate and Full Professor of Practice

Associate Professor of Practice

1. Terminal degree or other educational or professional qualifications appropriate to the position.
2. Over a typical span of five years at the college’s rank of Assistant Professor of Practice, an established record of:
    a) effectiveness in teaching; and
    b) effectiveness in service to the department
3. Evidence of professional activity in the field of practice.

Professor of Practice

1. Terminal degree or other educational qualifications or professional qualifications appropriate to the position.
2. Over a typical span of five years at the college’s rank of Associate Professor of Practice, a sustained record of:
    a) effectiveness in teaching;
    b) contributions to the teaching mission such as curriculum redesign or development, mentorship of other faculty, or other leadership; and
    c) effectiveness in service to the department as well as the college, institution, profession, or community.
3. Evidence of professional activity in the field of practice.

By September 1, or an earlier date specified in the departmental procedures, the candidate submits to the DEO the materials described below. If the department requires additional documents these are described on the college's website. The period for review is time at rank at the University of Iowa, unless a college-approved MOU stipulates otherwise. 

The dossier for faculty requesting promotion to associate professor of instruction or professor of instruction will contain the following, in the order listed:

1. CV in CLAS Standard CV format
2. A record of the candidate's teaching including: 
   • a. Teaching self-assessment 
     The candidate's personal statement on teaching consisting of a summary and explanation -- normally not to exceed four pages -- of the candidate's accomplishments and future plans concerning teaching; comments on these accomplishments and plans; and comments on other items included in the dossier related to teaching. The candidate must explicitly refer to the sources of evidence provided in section (b). 
     The self-assessment centers on student learning and identifies what the instructors sees in the evidence they have chosen to provide that helps demonstrate one or more of the elements of the Teaching Effectiveness Framework:
     • Learning-centered teaching practices that are engaging and inclusive.
     • Integration and alignment of learning goals, course materials, assignments, activities, and assessment strategies.
     • Responsiveness to feedback from students and peers related to supporting student learning.
     • Commitment to ongoing growth and development as an instructor.  
       See this page for guidance and resources.

   • b. Sources of evidence to support the teaching narrative self-assessment 
     Types of evidence accepted:

     • Annotated teaching and learning materials such as representative syllabi, assignments, etc.
     • Peer review (classroom observation and/or review of course materials)
     • Examples/summaries of midterm student feedback
     • Examples/summaries of end of course student feedback
     • Examples of support for student learning outside the classroom
     • Examples of leadership and scholarly work focused on teaching

     For resources, see the Provost's Office Assessment of Teaching information.

     Candidates are encouraged to consult with their DEO or Area Associate Dean if seeking clarity in the volume or type of curated sources of evidence to include. 

   • c. SPOT teaching chart  

     For faculty promotions during the 2025-26 academic year, the SPOT teaching chart should be obtained from the department administrator. Department administrators can find details of this process here. 

3. A record of the candidate's service to the department, college, university, profession, and/or community including: 
   • a. Service self-assessment 
     The candidate's personal statement on service consisting of a summary and explanation -- normally not to exceed three pages -- of the candidate's accomplishments and future plans concerning service; comments on these accomplishments and plans; and comments on other items included in the dossier related to service. 

   • b. Sources of evidence to support the service self-assessment (optional) 
     These optional sources of evidence should be a set of curated materials that support the claims in the self-assessment. if included, refer explicitly to these sources of evidence in the self-assessment.

      

By September 1, or an earlier date specified in the departmental procedures, the candidate submits to the DEO the materials described below. If the department requires additional documents these are described on the college's website. The period for review is time at rank at the University of Iowa, unless a college-approved MOU stipulates otherwise. 

The dossier for faculty requesting promotion to associate professor of practice or professor of practice will contain the following, in the order listed:

1. CV in CLAS Standard CV format
2. A record of the candidate's teaching including: 

   • a. Teaching self-assessment 
     The candidate's personal statement on teaching consisting of a summary and explanation -- normally not to exceed four pages -- of the candidate's accomplishments and future plans concerning teaching; comments on these accomplishments and plans; and comments on other items included in the dossier related to teaching. The candidate must explicitly refer to the sources of evidence provided in section (b). 
     The self-assessment centers on student learning and identifies what the instructors sees in the evidence they have chosen to provide that helps demonstrate one or more of the elements of the Teaching Effectiveness Framework:

     • Learning-centered teaching practices that are engaging and inclusive.
     • Integration and alignment of learning goals, course materials, assignments, activities, and assessment strategies.
     • Responsiveness to feedback from students and peers related to supporting student learning.
     • Commitment to ongoing growth and development as an instructor.   

     See this page for guidance and resources.

   • b. Sources of evidence to support the teaching narrative self-assessment 
     Types of evidence accepted:

     • Annotated teaching and learning materials such as representative syllabi, assignments, etc.
     • Peer review (classroom observation and/or review of course materials)
     • Examples/summaries of midterm student feedback
     • Examples/summaries of end of course student feedback
     • Examples of support for student learning outside the classroom
     • Examples of leadership and scholarly work focused on teaching

     For resources, see the Provost's Office Assessment of Teaching information.

     Candidates are encouraged to consult with their DEO or Area Associate Dean if seeking clarity in the volume or type of curated sources of evidence to include. 

   • c. SPOT teaching chart  

     For faculty promotions during the 2025-26 academic year, the SPOT teaching chart should be obtained from the department administrator. Department administrators can find details of this process here. 

3. A record of the candidate's service to the department, college, university, profession, and/or community including: 
   • a. Service self-assessment 
     The candidate's personal statement on service consisting of a summary and explanation -- normally not to exceed three pages -- of the candidate's accomplishments and future plans concerning service; comments on these accomplishments and plans; and comments on other items included in the dossier related to service. 
   • b. Sources of evidence to support the service self-assessment (optional) 
     These optional sources of evidence should be a set of curated materials that support the claims in the self-assessment. if included, refer explicitly to these sources of evidence in the self-assessment.
      
4. A record of the candidate's professional activity including:   
   • a. Professional activity self-assessment  The candidate's personal statement on professional activity consisting of a summary and explanation -- normally not to exceed three pages -- of the candidate's accomplishments and future plans concerning professional activity; comments on these accomplishments and plans; and comments on other items included in the dossier related to professional activity. 

   • b. Sources of evidence to support the professional activity self-assessment 
     These sources of evidence should be a set of curated materials that support the claims in the self-assessment to support the candidate's evidence of professional activity in the field of practice. Refer explicitly to these sources of evidence in the self-assessment.

      

The qualifications of a candidate for promotion will be determined on the basis of the Promotion Record, which, when it reaches the Dean, will consist of the following material:

     1.  the Instructional-Track Table of Contents (Associate/Full Professor of Instruction or Associate/Full Professor of Practice). Effective Fall 2025, there is only one table of contents for each track.

     2.  the “Recommendation for Instructional Faculty Promotion” cover sheet;

     3.  Collegiate or Department criteria for promotion;

     4.  the recommendation and vote (and report, if any) of the CCG;

     5.  the DEO’s letter making a recommendation to the Dean;

     6.  the recommendation, vote, and report of the DCG;

     7.  any letters submitted by the candidate at specified stages of the process to correct errors in the internal peer evaluations of the candidate’s teaching, professional productivity, and service or in the DCG’s report; or to respond to a letter of the DEO, or the CCG summary report;

     8.  the candidate’s CV, which documents the candidate’s educational and professional history;

     9.  a section on the candidate’s teaching including:

        a.  the candidate’s teaching self-assessment,

        b.  documentation of peer evaluation of the candidate’s teaching (the same number of classroom observations that have been established by each department) are required, as documented in “Faculty Appointment & Review Department-Level Procedures, Section D”, and

        c.  sources of evidence to support the teaching narrative self-assessment.

     10.  a section on the candidate’s other service, including:

        a.  the candidate’s service self-assessment,

        b.  documentation of internal evaluation of the candidate’s service, and

        c.  sources of evidence to support the service self-assessment.    

     11.  (for Practice track only) a section on the candidate’s professional productivity, including:

        a.  the candidate’s professional productivity self-assessment,

        b.  documentation of internal peer evaluation of the candidate’s professional productivity;

        c.  sources of evidence to support the professional activity self-assessment.  

     12.  the following materials from the candidate’s most recent review for contract renewal: the Instructional Faculty review form, and the candidate’s response(s);

     13.  copies of all contracts and MOUs directly related to promotion review at current rank.

     14.  supplementary material to be added to the Promotion Record as expressly provided in these procedures or departmental procedures, entered in the appropriate section of the Record. Materials added to the original dossier or materials in the original dossier that are amended should be labeled as such, including the date when added or amended and with amendments clearly marked.

Preliminary Review of Promotion Records:  Approximately November 1, 2024 (after P&T Committee Report has been added to the Promotion Record)

Instructional-Track Promotion Records will be submitted to the College as three bookmarked pdfs (the primary Promotion Record pdf, “Other Teaching Materials” pdf, and the "Other Professional Productivity Materials" pdf) via a College-established email (clas-pt@uiowa.edu) or via the CLAS File Cabinet. PDF#3 "Other Professional Productivity Materials" is an optional PDF for 2024-25 promotion considerations.

Final Submission Deadline:  December 4, 2023 (2024 date TBA)

Please see the Instructional Track policy.

Contact Tiffany Schier (319-384-1172) or Rachel Spengler (319-335-1937) with any questions.