Departments are expected to make all reasonable efforts to meet these deadlines, though the College and University recognize that minor variations may occur for a range of reasons. 

(Note: Departments may establish earlier deadlines in their procedures for clinical-track promotion decision-making.)

• By April 1: A clinical-track faculty member seeking promotion requests review, in a letter to the DEO.
• By April 15: DEO forwards to the Dean's Office names of any faculty member seeking promotion review in next academic year, with a copy of the CV.
• By April 15: DEO informs candidates for promotion review of the materials to be submitted for the promotion dossier and the deadline for submission.
• By September 1: DEO begins process of selecting external evaluators and soliciting external evaluations of professional productivity and clinical and other service (departments may establish earlier deadlines). After consultation with the departmental promotion committee and candidate, the DEO sends a list of proposed evaluators to the Dean, with a one-paragraph biosketch of each, before inviting any of these individuals to submit an evaluation. (Note: DEOs should use the online template to submit names for the Dean’s approval. The Dean asks that the list contain twice as many names as the department is required to use.)
• By September 1: Candidate submits promotion dossier to DEO.
• By September 30: DEO concludes process of soliciting external evaluations.
  By first working day in November: The Departmental Promotion Committee submits to the DEO its reports evaluating the candidate's teaching, professional productivity, and clinical and other service.
  • Within 5 working days of the submission of the reports, the DEO places the reports in the Promotion Record and transmits a copy of each to the candidate.
  • Within 5 working days of the DEO’s transmittal of the reports to the candidate, the candidate may write to correct factual errors in the committee’s reports.
• In November: The Departmental Consulting Group members access the Promotion Record, meet to discuss the Record and vote on the decision, and are consulted on the summary report of the discussion and vote. The candidate receives a copy of the meeting summary and has five days to respond to factual errors in the DCG meeting summary.
• In early December (specific deadlines are established annually): the DEO submits the Promotion Record to the Dean's Office, with the record of the Departmental Consulting Group discussion and vote and with DEO's letter of recommendation.
  If the DEO’s recommendation is negative, the candidate receives a copy of the DEO letter. The candidate then has three working days to request redacted documents from the Promotion Record and, within five working days of receiving the materials, may submit a written response and additional information to the Dean.
• In early to mid-February: The Dean submits the Promotion Record to the Provost, including the Dean's letter of recommendation for or against tenure and/or promotion to the Provost and the vote of the Collegiate Committee on Faculty Promotion and Tenure on each promotion decision.
  If the Collegiate Committee’s recommendation is negative and contrary to that of the DCG or DEO, the candidate receives a summary of the Collegiate Committee’s discussion. The candidate has three working days to request redacted documents from the Promotion Record and, within five working days, may submit a written response before the Dean’s recommendation is submitted to the Provost. If the Dean’s recommendation is negative, the candidate receives a copy of the Dean’s letter. The candidate then has three working days to request redacted documents from the Promotion Record and, within five working days, may submit a written response to the Provost.
• In March: The Provost notifies the Dean of decisions. The Dean notifies candidates and DEOs. If the Provost's decision is negative, the candidate is informed of appeal procedures.