The tables below list regularly occurring tasks performed by CLAS Human Resources.
Monthly tasks
January
January
| Process | Primary Function | Process Owner |
|---|---|---|
| Annual performance evaluation deadline reminder to supervisors and administrators | Human Resources | Senior HR Director |
| Graduate Student Reappointment System Closes | Workforce Operations | Graduate Program Coordinators |
| Submit visiting faculty terminations (Pay group A – Fall only) | Human Resources | Department Administrator or Designee |
| Solicit staffing proposals for upcoming fiscal year | Human Resources | Senior HR Director |
February
February
| Process | Primary Function | Process Owner |
|---|---|---|
| February 1: Exceptional Performance Award nomination deadline for Q3 | Human Resources | Senior HR Director |
| Performance review training for supervisors (asynchronous/on ICON) | Human Resources | Senior HR Director |
| Submit summer support forms for Departmental Executive Officers | Human Resources | CLAS Finance and Transaction Hub |
March
March
| Process | Primary Function | Process Owner |
|---|---|---|
| CLAS salary policy for upcoming fiscal year announced in Business Updates | Human Resources and Finance | Senior HR Director and Chief Budget Officer |
April
April
| Process | Primary Function | Process Owner |
|---|---|---|
| Submit faculty summer support requests to Hub | Human Resources | Department Administrators or Designee |
| Submit faculty and TA summer teaching requests to Hub | Human Resources | Department Administrators or Designee |
| Submit termination transaction requests to Hub for graduating students on a Grad RA or TA appointment | Human Resources | Graduate Program Coordinators |
May
May
| Process | Primary Function | Process Owner |
|---|---|---|
| May 1: Exceptional Performance Award nomination deadline for Q4 | Human Resources | Senior HR Director |
| Submit faculty promotions to Hub | Faculty Affairs | Faculty Affairs Director |
| Submit faculty summer support requests to Hub | Human Resources | Department Administrator or Designee |
| Submit visiting faculty terminations (Academic Year appointments and Pay group B – Spring only) | Human Resources | Department Administrators or Designee |
| April eCOI due for faculty and staff | Human Resources | Senior HR Director |
| Student Employee Appreciation Week: Consider Departmental Recognition of Student Workers | Human Resources | Department Administrator or Designee |
| Flexible spending reimbursement deadline for prior calendar year (reminder in Business Updates) | Human Resources | Senior HR Director |
| Submit unpaid leaves of absence for 10-month (School Year) appointees | Human Resources | HR Representatives |
| Annual postdoctoral salary increases typically published by NIH and Graduate College; departments may request postdoc salary data to ensure compliance | Graduate College | Graduate College Dean, HR Representatives, Departmental Administrators |
| Begin planning I-9 processing for incoming graduate students | Human Resources | Graduate Program Coordinators, Graduate Affairs Manager, HR Representatives and Hub |
| Begin submitting AY appointment requests for incoming Graduate TAs and RAs to Hub (I-20 required for international students - see July tasks) | Human Resources | Graduate Program Coordinators |
| Begin planning for harassment prevention training for incoming Graduate TAs and Ras | Human Resources | Graduate Program Coordinators, Graduate Affairs Manager |
| Salary Application opens for annual merit increases (coincides with restricted entry period for certain HR transaction types) | Finance | Senior HR Director and Chief Budget Officer |
| Graduate Reappointment system opens | Workforce Operations | Graduate Program Coordinators and Graduate Affairs Manager |
| Begin planning New Faculty Orientation | Faculty Affairs | Faculty Affairs Director and Senior HR Director |
June
June
| Process | Primary Function | Process Owner |
|---|---|---|
| Professional Development Awards (PDAs) for faculty submitted to Hub | Finance | Finance and Hub |
| Faculty and staff merit increases finalized in salary application | Finance | Senior HR Director and Faculty Affairs Director |
| Finance collaborates with Hub on transactions for fiscal year closeout | Finance | Finance, Hub, and HR Representative |
| Staff Council awards submitted to Hub | Human Resources | CLAS Staff Council |
July
July
| Process | Primary Function | Process Owner |
|---|---|---|
| Review postdoctoral scholar salaries to identify any salaries below new minimum | Human Resources | Department Administrators and HR Representatives |
| Submit relocation payment transaction requests to Hub for incoming faculty | Human Resources | Human Resources |
| Phased retirement and emeritus transactions processed | Human Resources, Finance, and Faculty Affairs | Finance, HR Representatives, and Hub |
| Submit appointment transaction requests for incoming international Grad TAs and RAs when I-20s are available (if not already completed) | Human Resources | Graduate Program Coordinators |
August
August
| Process | Primary Function | Process Owner |
|---|---|---|
| August 1: Exceptional Performance Award nomination deadline for Q1 | Human Resources | Senior HR Director |
| Graduate Student Reappointment System Closes | Workforce Operations | Graduate Program Coordinators and Graduate Affairs Manager |
| I-9s processed for incoming faculty, graduate students, and postdoctoral scholars | Human Resources | HR Representatives and Hub |
| New Faculty Orientation held the Wednesday before classes start | Faculty Affairs | Faculty Affairs Director and Senior HR Director |
September
September
| Process | Primary Function | Process Owner |
|---|---|---|
| No standard activities, reminders, or tasks are currently scheduled for September. |
October
October
| Process | Primary Function | Process Owner |
|---|---|---|
| Submit requests for adjuncts and visitors teaching in Spring semester | Human Resources | Department Administrators or Designee |
| Reminder about Open Enrollment communicated in Business Updates | Human Resources | Senior HR Director |
November
November
| Process | Primary Function | Process Owner |
|---|---|---|
| November 1: Exceptional Performance Award nomination deadline for Q2 | Human Resources | Senior HR Director |
| Benefits Open Enrollment period | Human Resources | Benefits Office |
| Submit termination transaction requests to Hub for graduating students on a Grad RA or TA appointment | Human Resources | Graduate Program Coordinators |
| Submit relocation payment transaction requests to Hub for faculty with January start date | Human Resources | Department Administrators or Designee |
December
December
| Process | Primary Function | Process Owner |
|---|---|---|
| Graduate Reappointment System Opens | Workforce Operations | Graduate Program Coordinators and Graduate Affairs Manager |