The University of Iowa

CLAS Resource Site

The tables below list regularly occurring tasks performed by CLAS Human Resources.

Monthly tasks

January tasks
Process	Primary Function	Process Owner
Update CLAS HR Roadmap	CLAS Human Resources	Senior HR Director
Performance Evaluation Reminder Email to Supervisors and Administrators (Due 3/31)	CLAS Human Resources	Senior HR Director
Graduate Student Reappointment System Closes	Workforce Operations	Departments
Submit transaction requests to terminate Visitor Faculty: Pay Group A (Fall)	Departments	Department Administrator or Designee
New Faculty Hire Onboarding	CLAS Human Resources	Partnership between HR Representative and Department Administrator
Working @ Iowa Report - Action Plans	CLAS Human Resources	Senior HR Director
FMLA New Spring Semester Intakes	CLAS Human Resources	HR Representative
Solicit New Staffing Proposals	CLAS Human Resources	Senior HR Director
Run and review applicable payroll reports for accuracy and follow-up as needed	Payroll Services	HR Representatives and Department
Legislative Session January to April	Central Administration	Senior HR Director

February tasks
Process	Primary Function	Process Owner
Performance Review Training for Supervisors	CLAS Human Resources	Senior HR Director
Path to Distinction Training	Provost Office	HR Representative and Faculty Partner
Finance works with hub lead to submit DEO summer support forms	CLAS Human Resources	Finance and Hub
Department of Labor Poster Updates (As Needed)	Employee Labor Relations	Senior HR Director and Department Administrator

March tasks
Process	Primary Function	Process Owner
Performance Reviews need to be finalized by 3/31	CLAS Human Resources	HR Representative
Planning for spring Meet Your CLASmates	CLAS Human Resources	HR Director and team
CLAS HR Retreat Planning for June	CLAS Human Resources	Senior HR Director
Salary Policy for CLAS communicated in Business Updates	CLAS Human Resources and Finance	Senior HR Director and Chief Budget Officer
Quarterly Harassment Prevention Training Deadline	Division of Access, Opportunity, and Diversity	HR Representatives
Office of Federal Contract Compliance Programs Annual Equity Review (OCRC + UHR)	Central Administration	Senior HR Director

April tasks
Process	Primary Function	Process Owner
Faculty Promotions Communicated pending BOR approval	Provost Office	Provost Office
Faculty Promotion Transaction List to Hub for Processimg	Dean's Office	Faculty Affairs Director
Submit Graduate Student Terminations Transaction Requests to the Hub for graduating students	Departments	Department Administrator or Designee
Submit summer support transaction requests to the hub	Departments	Department Administrator or Designee
Submit termination transaction request forms for visitors and adjuncts (academic year or spring appointments that are ending)	Departments	Department Administrator or Designee
Path to Distinction Training	Provost Office	HR Representative and Faculty Partner
April eCOI Due	Faculty and Staff	Senior HR Director
Student Appreciation Week	Central Administration	Senior HR Director
Deadline to submit flex spending reimbursement requests for the prior calendar year (Reminder sent in Business Updates)	University Human Resources	Senior HR Director

May tasks
Process	Primary Function	Process Owner
Submit transaction requests to process unpaid leave of absence for 10 Month (School Year)	Departments	HR Representative
New Postdoc Salaries Published by NIH	Graduate College	HR Representative
Start planning for August I-9 processing (incoming faculty and graduate students)	CLAS Human Resources	CLAS HR Teams
Meet Your CLASmates	CLAS Human Resources	HR Director and team
Submit background checks for summer camps and incoming CSD students	Departments	Department Administrator or Designee
Submit transaction requests for incoming graduate student teaching and research assistants (transaction requests for incoming international students should be submitted in July after student has their I-20)	Departments	Department Administrator or Designee
Planning for incoming teaching and research assistants Harassment Prevention training	CLAS Human Resources and Departments	HR Representative
Salary application opens for annual merit increases	Finance	Senior HR Director
Graduate Reappointment Systems Opens (May-June)	Workforce Operations	Department Administrator or Designee
Compensation and Classification Market Equity Review	University Human Resources	Compensation and Classification
Path to Distinction Training	Provost Office	HR Representative and Faculty Partner
Planning for New Faculty Orientation	CLAS Human Resources and Faculty Affairs Staff	Senior HR Director and Faculty Affairs Director
Pause on transaction processing for regular faculty and staff positions while salary application is open (April-June)	Finance	All staff

June tasks
Process	Primary Function	Process Owner
CLAS HR Retreat	CLAS Human Resources	Senior HR Director
Finance works with hub lead to submit Professional Development Award (PDA) for faculty	Finance	Finance and Hub
Faculty and staff merit increases submitted in the salary application	Finance and Departments	Senior HR Director and Faculty Affairs Director
Start to collaborate with incoming faculty on staffing needs	CLAS Human Resources	HR Representative
Finance works with the hub on any transactions that need to be processed prior to fiscal year close out	Finance	Finance and HR Representative
Quarterly Harassment Prevention Training Deadline	Division of Access, Opportunity, and Diversity	HR Representative
Submit transaction requests to process staff award stipends	Departments	CLAS Staff Council

july tasks
Process	Primary Function	Process Owner
Run report to verify Postdoc Salaries were increased to new salary minimum	CLAS Human Resources	HR Representative
Submit transaction requests to process new faculty relocation reimbursements for September 1 payment	Departments	Department Administrator or Designee
Finance works with HR representatives to submit phased retirement and emeritus transactions	CLAS Human Resources, Finance, and Faculty Affairs	Finance and HR Representative
Submit transaction requests for incoming international graduate student teaching and research assistants (please include I-20 as an attachment)	Departments	Department Administrator or Designee
Submit FMLA recertification for fall faculty needs	CLAS Human Resources	HR Representative
Planning for Meet Your CLASmates	CLAS Human Resources	Senior HR Director

August tasks
Process	Primary Function	Process Owner
Vacation Pause for CLAS HR team	CLAS Human Resources	CLAS HR Team
Run and review applicable payroll reports for accuracy and follow-up as needed	Payroll Services	HR Representatives and Department
Graduate Student Reappointment System Closes	Workforce Operations	Departments
I-9s for incoming faculty and graduate student employees	CLAS Human Resources	CLAS HR Team
Submit transaction requests for biweekly student employees	Departments	Department Administrator or Designee
New Faculty Orientation	Faculty Affairs and Human Resources	Senior HR Director and Faculty Affairs Director
Student Health Open Enrollment	Benefits Office	Benefits Office
DEO + Admin Retreats	Dean's Office	CLAS Dean's Office
Benefits Office notification to HR about incoming faculty who have not completed their benefits enrollment	Benefits Office	HR Representative

September tasks
Process	Primary Function	Process Owner
Path to Distinction Training	Provost Office	HR Representative and Faculty Partner
Union Recertification Elections (COGS, AFSCME, and SEIU)	Employee Labor Relations	University Human Resources
Submit Exceptional Performances Award Nominations	Departments	Department Administrator or Supervisor
Campus Flu Vaccines Notice Sent to Campus communicated in Business Updates	University of Iowa Healthcare	Senior HR Director
Quarterly Harassment Prevention Training Deadline	Division of Access, Opportunity, and Diversity	HR Representative

October tasks
Process	Primary Function	Process Owner
Meet Your CLASmates	CLAS Human Resources	Senior HR Director
Submit transaction requests for spring visitor and adjunct appointments	Departments	Department Administrator or Designee
Reminder and information about upcoming open enrollment shared in Business Updates	Benefits Office	Senior HR Director
Submit transaction requests for approved Exceptional Performance Awards	Departments	Senior HR Director
Faculty Effort Reporting	Departments	Department Administrator or Designee
Review faculty who are appointed on more than one job code/cleanup	Provost Office	HR Representative
Working @ Iowa Survey information sent in Business Updates	CLAS Human Resources	Senior HR Director

November tasks
Process	Primary Function	Process Owner
Submit transaction requests for relocation of faculty with spring dates for February payment	Departments	Department Administrator or Designee
Benefits Open Enrollment	Benefits Office	Senior HR Director
Path to Distinction Training	Provost Office	HR Representative and Faculty Partner
Submit Graduate Student Terminations Transaction Requests to the Hub for graduating students	Departments	Department Administrator or Designee
Submit termination transaction request forms for visitors and adjuncts (fall appointments that are ending)	Departments	Department Administrator or Designee
Submit FMLA recertification for spring faculty needs	Faculty and Staff Disability Services	HR Representative

December tasks
Process	Primary Function	Process Owner
HR Team Holiday Gathering	CLAS Human Resources	CLAS HR Team
Quarterly Harassment Prevention Training Deadline	Division of Access, Opportunity, and Diversity	HR Representative
Graduate Reappointment System Opens	Workforce Operations	Departments
UHR Updates Merit Pay Plans on Website	Compensation and Classification	University Human Resources