Overview of Promotion and Tenure Decision Making Procedures
Tenure-track Promotion Process
Department-specific Additions to CLAS/UI Procedures for Promotion and Tenure Decision Making
Earlier deadlines in the review process
Earlier deadlines in the review process
The following departments have established deadlines that are earlier than those in the CLAS Timeline for Promotion and Tenure:
| Department | Date | Notes |
|---|---|---|
| Anthropology | May 15 | Candidate submits to DEO their curriculum vitae |
| June 1 | Candidate submits to DEO their research statement and selected publications for external evaluators | |
| Biology | Feb. 15 | Deadline for faculty members to request voluntary review |
| May 1 | Candidate provides DEO with list of potential external evaluators | |
| French and Italian | March 1 | Deadline for faculty members to request voluntary reviews |
| German | April 15 | Deadline for formation of the departmental promotion and tenure committee |
| May 1 | List of external evaluators will be identified and these individuals will be contacted with the aim of obtaining agreements from them to serve as reviewers by the end of the spring semester prior to the review | |
| First day of 8-week summer session | Candidate submits promotion dossier as described in University guidelines | |
| History | April 15 | Deadline for DEO to constitute departmental promotion and tenure committee |
| May 1 | Deadline for DEO to convene departmental promotion and tenure committee | |
| Mathematics | Aug. 26 | Candidate's dossier submitted to DEO |
| Philosophy | April 15 | Candidate's list of potential external evaluators submitted to DEO |
| Physics and Astronomy | Wednesday before first day of classes | Deadline for candidate's submission of promotion dossier |
| Psychological and Brain Sciences | May 30 | Deadline for completing selection of external evaluators |
| First day of classes | Deadline for candidate's submission of promotion dossier | |
| Sept. 1 | Deadline for DEO's transmission of materials to external evaluators | |
| Oct. 15 | Departmental P&T Committee report due to DEO | |
| Rhetoric | May 1 | Deadline for beginning the process of selecting external evaluators |
| Sociology and Criminology | Aug. 1 | Deadline for tenure-track and tenured faculty candidates to submit promotion dossier to DEO |
| Spanish and Portuguese | April 1 | P&T Committee will be formed and DEO begins process of selecting external evaluators |
| May 15 | Process of soliciting external evaluators is complete | |
| June 10 | Candidate submits promotion dossier to DEO | |
| Statistics and Actuarial Science | April 1 | Candidate provides DEO with list of potential external referees |
| Aug. 15 | Candidate submits curriculum vitae, research statement, and copies of papers to be sent to external evaluator |
Contents of candidate dossier
Contents of candidate dossier
The following departments have specified materials for inclusion in the candidate's dossier in addition to those specified in the CLAS/UI Procedures, section I.B(3).
- Biology: Each candidate will give a research seminar.
- Dance: Videotape documentation is required for faculty doing choreographic research. Videotape of a minimum of three complete dances on ½ inch format must be submitted with the dossier. Six copies are required for the external evaluations.
- Gender, Women's and Sexuality Studies: Work in progress that has been completed, even if publication is still pending, will be considered a part of the dossier.
Classroom observations
Classroom observations
Departments have established that they will conduct the number of classroom observations specified below in conjunction with the peer evaluation of teaching described in the CLAS/UI Guidelines, section I.D(2).
| Department | number of required classroom observations |
|---|---|
| American Studies | 1 |
| Anthropology | 1 |
| Art, Art History, and Design | 2 |
| Asian and Slavic Languages and Literatures | 1 (conducted by at least 2 members of the departmental promotion committee) |
| Biology | 2 |
| Chemistry | 1 |
| Cinematic Arts | 2 |
| Classics | 2 |
| Communication Sciences and Disorders | 1 |
| Communication Studies | 2 |
| Computer Science | 2 |
| Dance | 2 |
| Earth, Environment, and Sustainability | 2 |
| English | 1 |
| French and Italian | 1 |
| Gender, Women's, and Sexuality Studies | 1 |
| German | 2 (conducted by 2 members of the departmental promotion committee, each observing a different class session) |
| Health, Sport, and Human Physiology | 3 (each conducted by a different member of the department promotion committee) |
| History | 3 (each conducted by a different member of the department promotion committee) |
| Journalism and Mass Communication | 2 |
| Linguistics | 2 |
| Mathematics | 2 |
| Music | 3 |
| Philosophy | 2 |
| Physics and Astronomy | 3 |
| Political Science | 1 |
| Psychological and Brain Sciences | 1 |
| Religious Studies | 2 |
| Rhetoric | 1 |
| Social Work | 1 |
| Sociology and Criminology | 1 |
| Spanish and Portuguese | 2 |
| Statistics and Actuarial Science | 2 |
| Theatre Arts | 2 |
External evaluations of scholarly/creative work
External evaluations of scholarly/creative work
Numbers of external evaluations specified by units for which these Guidelines are relevant:
| Department | number of required external evaluations |
|---|---|
| American Studies | 4 |
| Anthropology | 4 |
| Art, Art History, and Design | 4 |
| Asian and Slavic Languages and Literatures | 4 |
| Biology | 6 |
| Chemistry | 6 |
| Cinematic Arts | 4 |
| Classics | 5 |
| Communication Sciences and Disorders | 4 |
| Communication Studies | 4 |
| Computer Science | 6 |
| Dance | 4 |
| Earth, Environment, and Sustainability | 5 |
| English | 4 |
| French and Italian | 4 |
| Gender, Women's, and Sexuality Studies | 4 |
| German | 5 |
| Health, Sport, and Human Physiology | 4 |
| History | 4 |
| Journalism and Mass Communication | 4 |
| Linguistics | 4 |
| Mathematics | 5 |
| Music | 4 |
| Philosophy | 4 |
| Physics and Astronomy | 6 |
| Political Science | 4 |
| Psychological and Brain Sciences | 4 |
| Religious Studies | 4 |
| Rhetoric | 4 |
| Social Work | 4 |
| Sociology and Criminology | 5 |
| Spanish and Portuguese | 4 |
| Statistics and Actuarial Science | 5 |
| Theatre Arts | 5 |
Assessment of service
Assessment of service
The following departments have specified that they will solicit assessments of service in every review for promotion and/or tenure, following the procedures in the CLAS/UI Guidelines, section I.F(2).
- Rhetoric
Note: Under CLAS/UI Procedures, no unsolicited letters regarding teaching, research/scholarship/creative work, or service will be included in the promotion record.